Let’s start with a fun fact. A federal court in Washington D.C. once passed a 743 page ruling, longer than most novels! Crazy as it seems, it isn’t uncommon for rulings to be hundreds, if not thousands of pages long. You can grin as much as you want at absurdly long judgments but think about the lawyers involved. It’s an absolute nightmare for them. And make no mistake, long judgments are just one of the many operational challenges law firms face that sidetracks their efficiency and productivity.
A single law firm often handles hundreds of cases, each with their distinct filings, court dates, evidence, interim orders - all of which constantly change every few weeks. A single case stretching a few months would see multiple filings and court dates. Given the critical nature of the job, even a single mistake can have serious repercussions for the client. What do you think would happen if a law firm filed a flawed report in the court or a lawyer missed a court date because they simply were not notified of it?
Big law firms overcome most of these challenges by deploying cutting-edge technologies to eliminate most of the chokepoints and automate routine tasks. After all, you don’t want your lawyers billing hundreds of dollars per hour to spend their time printing copies! If you are a legal firm facing similar problems, here is how cloud adoption can offer significant benefits:
Given the massive paperwork that law firms handle, they need large teams to collaborate on every single case, making effort overlaps and omissions a common problem. There may be instances where two or more associates prepare filings for the same case while leaving another case unattended or two associates work on two versions of the same filing. These smaller coordination problems can quickly snowball into a major crisis for lawyers and clients involved.
With cloud applications, everyone can access the same updated resource pool and proper sharing mechanisms can easily eliminate instances of effort overlaps and omissions. Also, such applications can be used to catalog a wide variety of templates that associates can use to quickly draft and verify their filings without ever leaving the application.
Practicing law is a part-desk, part-field job. This not only makes it tough for associates to collaborate with their team but makes it virtually impossible for employers to track the productivity of their employees. Cloud solutions can solve both of these problems.
For starters, cloud applications like Google Docs or Meet enable associates to seamlessly collaborate on a single document and attend high-quality conferences. This can drastically improve efficiency that ultimately reflects on the performance of the law firm as a whole.
For employers, there are productivity tracking tools like Prodoscore that can help easily keep track of employee activities and billable hours. This way, you don’t have to worry about where your associates are or what they are doing. You can simply track all their activities in real-time to determine their productivity.
As briefly hinted above, you don’t want your lawyers to miss court dates or any other deadline for that matter. To streamline such routine tasks, you can deploy automation systems to organize your workflow and even your daily tasks. Be it a virtual receptionist or routing calls to associates, cloud solutions can help you create a more connected and transparent workplace to ensure no task ever falls off the radar.
Overall, cloud adoption by legal firms is long overdue and every day you run your workplace with traditional tools is not just unproductive but puts your clients at potential risk. Start cloud adoption now to enable a dynamic and transparent workplace that also adds to your bottom line. Contact us for a free consultation.
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