AI chatbot, ChatGPT, has been making headlines since it was first launched in November last year. Developed by OpenAI, the tool interacts with users to have hyper-realistic human-like conversations, during which it can answer questions, make suggestions, correct itself, and challenge ideas.
Beyond the buzz, the gadget's AI capabilities have many useful applications in the office environment, helping workers compose emails, presentations, documents, and even code. If you work in Google Workspace, you can now try GPT for yourself thanks to easily installed plugins that enable the feature across Slides, Sheets, and Docs.
A word of warning, though, before you get started - GPT draws its facts from the internet and can easily get those facts wrong, so use it cautiously. The tool is best used as a guide, offering prompts when you're stuck for ideas or need clarification. If you're using it to compile a document, always fact check GPT and don't rely on it to write your final draft.
ChatGPT for Google
Adding GPT to Google is an easy process that takes just a few minutes.
- Sign into OpenAI - OpenAI owns GPT so to use the tool, you'll need to sign up for an OpenAI account.
- Install the plugin - Head over to Google Workspace Marketplace to download the free plugin, GPT for Sheets and Docs.
- Add the Google Slides plugin - To enable GPT in Google Slides, you'll need a different plugin, the MagicSlides app.
The benefits of using ChatGPT in Workspace
Whether you're working in Docs, Sheets, or Slides, GPT can save you time, effort, and a lot of headaches.
In Sheets, you can use GPT to clean and standardize data to quickly process large volumes of information, replicating the same formulas throughout your data set. Got a list of emails and need to extract names or addresses? Use the GPT plugin to quickly get the data you need within seconds.
The beauty of using GPT in Slides is that you can generate multi-slide, professional-looking presentations almost instantly without having to be a tech expert. Simply enter your Title or topic, the number of slides you want, and any additional text. Then click 'generate' and let the tool do the work for you. Again, be sure to fact-check and edit the final draft to ensure it's error-free as GPT isn't immune to mistakes.
The same applies in Docs - don't let the tool do your final draft, but use it as a helping hand that can save you a lot of time and frustration. The GPT plugin instantly generates document outlines, creates blog posts and emails, summarizes notes, and rewrites clunky copy.
GPT is a game changer for anyone who regularly uses Google Docs, Sheets, and Slides, providing an efficient way to do more with less. As Google builds out its AI innovations, these plugins offer a shortcut for users who don't want to wait, making the advanced technology accessible to everyone active in the Google ecosystem.
And watch out for even more AI functionality coming soon - Google is currently rolling out AI-powered writing features in Google Docs and Gmail to approved testers. The new tools will help users write, edit, and rewrite their documents and emails, making AI-driven suggestions to eliminate writer's block and other creative roadblocks. Beginning in the US, the pilot program will run throughout the year as it is gradually expanded to all markets.
If you've questions about the GPT plugins or any applications within the Google Workspace, get in touch! Our highly-experienced and Google-certified technicians, and consultants have helped hundreds of organizations make the most of their Google tools, providing expert guidance on their installation, implementation, and integration. Transform the way you work, contact UpCurve Cloud today to arrange a consultation and get started!
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