The threat of having a digital security breach is very real to businesses around the world - the rate of large scale security breaches shows no signs of slowing, nor do malware, phishing, and ransomware attacks targeted at businesses of all sizes. It’s estimated that damages caused by cybersecurity breaches will hit $6 trillion by 2021. Millions of businesses around the world rely on G Suite to improve employee productivity, encourage collaboration, and make communication from anywhere easy. Since its release, Google has prioritized security, making G Suite the safest cloud-based productivity suite currently on the market.
Enforce guidelines that keep employee accounts secure
It can be difficult to ensure that team members are doing their best to follow company security protocols, leaving major gaps in your organization’s security. G Suite makes it easy to ensure that employees are following security protocols by allowing admins to view and control things like password strength and 2-factor authentication.
Many businesses have minimum strength requirements for passwords, ensuring that they can’t be easily brute-forced by bad actors looking to get their hands on valuable company data. G Suite lets admins easily track and manage user password strength, helping to see at a glance how strong each employee’s password is in the form of easy-to-read graphs. Employees who haven’t met minimum password strength requirements can be made to change their passwords by admins, enforcing these guidelines company-wide.
You can access this setting by following Google’s instructions here.
Two-factor authentication is another security must-have for businesses, requiring employees to pass through two authentication checks before being able to log into their accounts. Typically, this involves entering their password and a verification code which is usually sent to their mobile device via an authentication app, SMS text, or voice call. G Suite makes this extra layer of security easy for admins to implement and enforce for all employees. Users who have not enrolled in G Suite’s two-factor authentication can be locked out of their accounts until enrollment, or placed into exception groups by an admin.
You can also use Titan Security Keys for two-factor authentication. Simply plug the Titan into the device you want to log into and enter your user name and password. This method is even more secure than using MMS or other digital/data methods for two-factor authentication.
Security center lets admins detect and eliminate threats immediately
The security center is one of G Suite’s primary security measures, putting a wide variety of controls in the hands of admins to better prevent and control data breaches, detect and eliminate malware and phishing scams, and implement security health recommendations. When threats are detected in the security center, admins can quickly triage and take action against them, being able to mass delete malicious emails from employee inboxes, and cease any file sharing instances where data exfiltration is suspected. The G Suite security center features a unified security dashboard that lets admins view insights into spam and malware threats, as well as external file sharing, authentication, and other custom factors.
The recently launched investigation tool is another major advantage for G Suite admins. The investigation tool gives admins access to more in-depth analytics when looking into security incidents, giving them the power to analyze email headers. The investigation tool also allows admins to verify large actions with the use of a second admin and offers up a simplified interface that makes typing search parameters easy.
Independently audited to ensure your security
To guarantee the best security, G Suite is regularly audited by third-party companies to ensure that security guidelines are being followed and that users are protected. G Suite is regularly certified by ISO 27001, ISO 27017, and ISO 27018, as well as SOC 2/3, FedRAMP, and more. The cloud-based suite is also compliant with regulations established by US FERPA, HIPAA, COPPA, the EU Model Contract Clauses, and the General Data Protection Regulation (GDPR).
Third-party tools can augment security and make it easier
Locking down G Suite can be difficult if you don’t have dedicated IT staff. UpCurve Cloud has several cybersecurity solutions available that can ensure that your data is safe anywhere it is stored. Emails can have an extra layer of encryption added, access to Google Drive files can be controlled and audited, and much more. Just ask us about it!
To find out how UpCurve Cloud can improve the way you do business by securely implementing and integrating solutions like G Suite into your workplace, contact us today.