Migrate Permissions to Google Drive From Windows Server

by Denise Hazime on November 3, 2014

It's been over a year now since Google's cloud storage application, Google Drive, was released. The innovative part about Google Drive was that you were now able to have a folder on your desktop that automatically syncs files you save to your cloud account. This meant you could still use Word, Excel, Photoshop, etc, but have the files stored in the cloud without any manual uploading or hassles. Since then, we've seen an increasing amount of our customers do something radical: completely getting rid of their windows file servers, opting to store all of their files in Google drive instead.

This proposition sounds strange, even dangerous at first glance. Files are stored on the company's server, right? That's where files belong. You access your company folder when you need to update that spreadsheet. It's local and accessible only from your office computer. That's just the way it is.

But this common set up a lot of us are used to is shifting now due to new cloud technologies, like Google Drive, Box, and DropBox. What's changed is pretty simple, but counter intuitive at the same time. Essentially  instead of networking into a server in a closet in your office, with apps like Google Drive, you now network into one of Google's far off 'closets' (data centers) via the Internet. It's similar to the transition from local wells to the public water supply.

This is common knowledge to many IT pros, but this shift is still in it's early days.

There are a few main reasons businesses choose to go with Google Drive to manage their files:

1) Lower costs

Servers require updates and usually people to maintain and troubleshoot them. This can add up. Also, replacing or buying a server like this for the first time can cost tens of thousands of dollars.

2) Accessibility 

These days, more and more of us work outside of the office. We're either traveling for work or working independently from home (or Starbucks...). This arrangement makes using a local file server really inconvenient. You can still remote in to your office server, but this has many limitations and it can be very slow. With Google Drive, you can get to your files from anywhere with an Internet connection, even on your smartphone!

3) Backup and Reliability.

No need to buy a second backup server to maintain, Google Drive comes with multiple backups and this keeps your data super safe. Additionally, Google's data centers are management by uber qualified engineers which frees up your IT guy (or gal) to perform more valuable tasks for the company.

See Can Google Drive Replace Your File Server for a more specific comparison.

Witnessing this growing demand, we decided to create a Windows file server to Google Drive migration service to help our customers move their files up to Google Drive and realize some of these benefits.

Our engineers built a custom tool that will maintain user permissions and the structure of your folders, making this transition a pretty quick and painless process. This service is appropriate no matter how much data your company has. All we need is some basic information, including a list of your users and your admin credentials and our techs can get started. We'll let you know when the migration is complete and we'll support you after the fact in case any questions come up. We also provide Google Drive training if you need to get your users up to speed.

Now go ahead and finish writing that report. From the beach.

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PRODUCT: G Suite by Google Cloud

AUDIENCE: End Users

Denise Hazime
VP of Alliances at UpCurve Cloud
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