SmartStart: Power Your Business with Google G Suite
In this SmartStart webinar, we showcased how G Suite can help you and your team connect and get work done from anywhere, on any device.
Thank you to everyone who participated in this webinar. Below is the video recording, slide deck, and Q&A.
If you have questions about Google G Suite, feel free to contact us.
- Power Your Business with G Suite from Google Cloud
- New Data World
- G Suite and Google Cloud
- What Results Can You Expect?
- Why Choose Google?
- How Can We Help You Get There
Questions & Answers
- Q: Should a particular department migrate to G Suite before the whole organization does?
A: We usually recommend having a group of early adopters within your company, as this enables a low-risk migration. Depending on your business, early adopters could come from IT or management, and if you have a large number of employees, we usually train some of your employees, that would in turn help their peers adapt to Google G Suite.
- Q: Are there any departments that are particularly resistant to G Suite?
A: We’ve encountered some resistance from financial departments, mostly because they’re using Excel pre-templated advanced spreadsheets. With G Suite, you can still continue to use Excel or Word, and you have the ability to store and share files through Google Drive.
We’ve also seen resistance with groups that use Outlook. But once they understand the business value of G Suite, they tend to transition to Gmail smoothly.
- Q: What is the cost of G Suite?
A: Google offers three tiers of licenses: the Basic license that starts at $5/user/month, the Business license that's $10/user/month, and the Enterprise license at $25/user/month.
Depending on the size of your organization, there are discounts and offers available.
- Q: How secure is G Suite for a law office regarding privacy, encryption, etc.?
A: Your Google Cloud data is stored on Google’s data centers, and all information is encrypted at all times. No data is stored in one location, everything is backed up and spread out over multiple locations.
You can also add extra layers of security, such as blacklisting domains, but G Suite’s out-of-the-box security features are very complex.
Legal or law firms are substantial use cases for G Suite and Google, not only because of security but also because of the integration and mobility aspect of using G Suite.
- Q: Are there any particular programs and discounts for nonprofits?
A: If you are a 501(c)(3) nonprofit, you are eligible to receive free basic license. There are exceptions, depending on your type of nonprofit, and there are discounts if you want to upgrade your basic license to something more advanced.
- Q: Can we keep our current email addresses?
A: Yes. When migrating to G Suite, you will be able to keep your inbox and email address.
- Q: Our organization is interested in moving to G Suite. What should our next step be?
A: Contact us, and we will walk you through the process of migrating to Google.
- Q: What if I want to migrate off G Suite in the future, will I be stuck with Google?
A: After your initial 12-month agreement with Google expires, you can switch to more flexible options, but you will not be obligated to extend your contract.
- Q: Does an email sender need to have encryption, so the received information is encrypted?
A: All incoming emails are scanned for security threats, and if Google detects anything, that message gets flagged. If the sender wants to send you something that is encrypted, they need to have their encryption service.
- Q: Do you offer Gmail training?
A: When you decide to use G Suite, we want to make sure that you are adopting all of its components, and that starts with Admin training since your administrator needs to understand what G Suite’s capabilities are.
The second step of training is instructing any users you want to start using G Suite. While most people are familiar with Gmail, we want to showcase how to use Google’s tools in a business setting.
- Q: What if we want G Suite, but don’t want to use Gmail?
A: You can customize which of G Suite’s apps you want to use, but the license price does not change.
- Q: Will Google use our data for their purposes?
A: When you sign up for G Suite, you are entering into an agreement with Google that states that you own your data, and Google has no right to access it.
- Q: Is it available to individuals, families, etc?
A: Anyone can create a paid Google account, as long as they have a business domain that they own.