In a world that never stops moving, it can be nice to slow down a little - especially when you’re about to board a plane or hop in a rental car on your way to a business trip. When you’re on the road, having the ability to gain control over your inbox is crucial, helping you sort through priority and low priority emails, stay on top of meetings, reservations and important information, and stay in contact with the office.
One of the biggest advantages of using Gmail is the ease at which you can handle work from the road, no matter where you are or what device you’re using. Gmail lets you instantly send and receive emails to clients and colleagues, share and access Drive files, make appointments, schedule meetings, and so much more. Here are a few tips for mastering your Gmail inbox, even while you’re on the go.
Use the priority inbox setting and filters to tidy up your inbox
When you’re on the road, the last thing you want to be is overwhelmed. With emails constantly flooding in, you can quickly lose track of what’s most important, especially while you’re on a business trip.
Gmail features a Priority Inbox setting that can be quickly activated in settings, sorting emails by their importance or in whatever order you’d prefer to see it. This means business travelers can quickly sort by starred, important, unread, and read messages to help you instantly identify and respond to high priority emails, saving lower priority emails for when you return to the office or have some downtime.
Filters are another great way to ensure that you’re seeing everything you need to while you’re on the road. You can set filters to automatically label important emails coming from specific email addresses or company domains, ensuring that you don’t miss any important changes to your itinerary or any urgent office-related issues that might need to be dealt with while you’re away.
Snooze low-priority emails for later
Don’t want to forget about getting back to those lower priority emails you’ve sent to the bottom of your inbox? Gmail’s Snooze feature ensures that you’ll never forget about responding to an email again.
The Snooze button lets you decide when you’ll be able to get back to the email, setting a custom date and time, or choosing from preset options including tomorrow, next week, and next weekend. This way, you can deal with higher priority items confidently without the fear that less important emails will slip your mind.
Label emails for instant access to business trip details
When you’re on-the-go, you don’t have time to scroll endlessly through your inbox to find details about all the accommodations, car rentals, meetings, and reservations that you’ve made. The best way to have instant access to all the most important information about your trip is to use labels.
Labels let you keep better track of emails that are linked to specific topics, trips, clients, projects, and more, allowing you to see all the pertinent information to your trip at the touch of a button. This is the perfect way to stay on top of your itinerary to ensure that you get the most out of every minute on the road.
Share, edit and collaborate on Google Drive files from anywhere
Whether you’re waiting for a plane, sitting in your hotel lobby, or grabbing a bite to eat before you head back on the road, you can instantly share, edit, and collaborate on Google Drive files. These Google Docs, Sheets, Calendar and Drive files can be downloaded from Gmail messages and used in Google’s lineup of mobile apps, letting you connect with colleagues from anywhere, and get some work done when you have some downtime.
This feature lets you capitalize on those great ideas you don’t want to lose, check-in on the progress of projects, communicate with colleagues and clients about documents, or just get some work done. You can even access files without an internet connection by installing Google apps like Docs and Sheets and downloading files for offline use.
Gmail lets you work productively from anywhere, helping you cut out distractions, easily access travel and project details, and share workplace files and documents with clients and colleagues. Using these tips can help you master and take control over your Gmail inbox, even when your busy life takes you on the road.
To find out how UpCurve Cloud can improve the way you do business by seamlessly implementing and integrating solutions like G Suite into your workplace, contact us today.
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