Updated Options For Google Vault Retention
Google’s answer for archiving and e-discovery, Google Vault, is a must have for businesses looking to prevent data loss and ensure they are protected in cases such as litigations. While deployment and usage of Vault is a seamless process, the most common question admins run into is in regards to Retention.
By default, Google Vault sets retention periods to indefinite, meaning that all messages and chats will be retained forever. This can be a bit confusing for some users given that indefinite is simply shown with an empty box next to the retention section. Some admins have also mistakenly attempted to add a large number to this section in order to retain their users data. This can be problematic for organizations that are not mandated to set a retention policy as it can result in data being permanently deleted when the set time period is met.
The latest update from Google adds more options and clarity to the process by providing additional settings and safeguards when admins attempt to add a retention period. Warning messages will also pop up to confirm the intended addition is the organizations true intentions. For more info, take a look at Google's Support article.